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Guidance for January Holidays

Two Federal holidays, Martin Luther King, Jr.'s, Birthday (Monday, January 19, 2009) and Inauguration Day (Tuesday, January 20, 2009) both fall within pay period 02, which begins on January 18 and ends on January 31, 2009. The following pay and leave guidance applies to these holidays:

  • All employees regularly scheduled to work on Monday, January 19, 2009 (Martin Luther King Jr.’s Birthday) are excused from duty with pay and no charge to personal leave.

  • Employees whose official worksite is in the Washington, DC metropolitan area who are regularly scheduled to work on Tuesday, January 20, 2009, are excused from duty with pay and no charge to personal leave. Employees not regularly scheduled to work on Inauguration Day (e.g., “AWS day off) are not entitled to the excused absence or an "in-lieu-of" holiday. For pay and leave purposes, the Washington, DC, metropolitan area includes the District of Columbia, Montgomery and Prince George's Counties in Maryland, Arlington and Fairfax Counties in Virginia, and the cities of Alexandria and Falls Church in Virginia.

  • Employees (including teleworkers) whose official worksite is in the Washington, DC metropolitan area who are scheduled to work outside the affected area on Inauguration Day are not entitled to the excused absence or an “in-lieu-of” holiday. However, employees (including teleworkers) whose official worksite is outside of the affected Washington, DC metropolitan who are scheduled to work in the area on official business on Inauguration Day are entitled to the excused absence.

  • Employees on flexible work schedules are entitled to a maximum of 8 hours of excused absence on January 19 (and January 20, if the holiday applies to them), which is to be credited towards their 80-hour basic work requirement. Employees scheduled to work more than 8 hours on either January 19 or 20 (based on the flexible work schedule) must make up the difference in the daily tour with a charge to accumulated personal leave (e.g., annual leave, restored annual leave, credit hours, compensatory time off, compensatory time off for travel, credit hours, etc.,). Employees who make arrangements to work extra hours during other regularly scheduled workdays to make up these differences must do so prior to the holiday(s).

  • Employees on compressed work schedules are entitled to excused absence for the number of scheduled work hours on January 19 or 20. For example, an employee scheduled to work 9 hours on January 19, is to be granted 9 hours of excused absence that day.

  • Part-time employees are only entitled to excused absence for the number of scheduled work hours on January 19 or January 20. Part-time employees not scheduled to work on either day are not entitled to any pay for that day. Further, there is no authority to grant an “in-lieu-of” holiday to a part-time employee.

  • In all cases, employees who are entitled to an “in-lieu-of” holiday for January 19 are to observe the holiday on the scheduled workday immediately preceding the holidays. For example, full-time employees whose regularly scheduled non-workday (e.g., "AWS day off") is January 19 are entitled to an "in-lieu-of" holiday and for most employees this holiday will is to observed on Friday, January 16. This is true even if the “in-lieu-of” holidays fall in a different pay period.

  • Employees who are required to work non-overtime hours on January 19 and/or January 20 are entitled to holiday premium pay. Employees on flexible work schedules are entitled to up to 8 hours of holiday premium pay if they are required to work on January 19 and/or January 20, and employees on compressed work schedules are entitled to holiday premium pay for the number of hours they are regularly scheduled to work that day.

Employees on leave without pay pending disability, in receipt of workers' compensation, on military leave or suspension, or in a non-pay status on the last hour of the workday immediately before and the first hour of the workday after the holiday are not entitled to an excused absence and remain in their current status.

The excused absence for the January 19 and/or January 20 holidays, or for an employee’s ”in-lieu-of” holiday(s) is to be recorded as “Federal Holiday” in webTA.

Questions about these holidays should be directed to your Servicing Human Resources Office.