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Leave Transfer Program: Rules on Donating Leave

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Approving officials have the discretion to allow all or part of a leave donor's donation of annual leave.

A donor may donate only unused annual leave, including restored annual leave previously forfeited, that is in his or her account at the time of the donation. A donor may not donate leave to an immediate supervisor.

In any one leave year, a donor may not donate more than:

  • One-half of the amount of annual leave he or she would be entitled to accrue during the leave year in which the donation is made; or
  • In the case of a donor who expects to have annual leave that otherwise would be subject to forfeiture at the end of the leave year, the lesser of 1) one-half of the amount of annual leave he or she would be entitled to accrue during the leave year in which the donation is made or 2) the number of hours remaining in the leave year that the leave donor is scheduled to work as opposed to being on annual leave) and receive pay.

Example: A donor wishes to donate 104 hours of leave subject to forfeiture two weeks before the end of the leave year. The donor has scheduled 16 hours of annual leave during the remaining 80 hours of the leave year. The donor may donate only 64 hours since there are only 64 hours left in the leave year during which the donor is scheduled to work and receive pay.

Human resources office directors have the authority to grant waivers of the above limitations for annual leave donations when it is anticipated that insufficient donations will be received from other sources or the donor is a family member. Waivers may not be granted solely to avoid annual leave forfeiture at the end of the leave year. Waiver requests must be in writing and include a description of the circumstance.




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